Your Microsoft 365 data deserves a real backup solution.
Do you have control of your Microsoft 365 data? Do you have access to all the items you need? The knee-jerk reaction is typically, “Of course I do,” or “Microsoft takes care of it all.”
But if you really think about it — are you sure?
Microsoft takes care of quite a bit, and provides a great service for their customers. However, Microsoft’s primary focus is on managing the Microsoft 365 infrastructure and maintaining uptime to your users. They are empowering YOU with the responsibility of your data. The misconception that Microsoft fully backs up your data on your behalf is quite common, and without a shift in mindset, could have damaging repercussions when this responsibility is left unattended.
Ultimately, you need to ensure you have access to, and control over, your Exchange Online, SharePoint Online and OneDrive for Business data.
This report explores the hazards of not having an Microsoft 365 backup in your arsenal, and why backup solutions for Microsoft 365 fill the gap of long-term retention and data protection.
“With Microsoft 365, it’s your data.
You own it. You control it.”
— The Microsoft 365 Trust Center
The big Microsoft 365 misconception.
The misunderstanding falls between Microsoft’s perceived responsibility and the user’s actual responsibility of protection and long-term retention of their Microsoft 365 data. The backup and recoverability that Microsoft provides and what users assume they are getting are often different. Meaning, aside from the standard precautions Microsoft 365 has in place, you may need to re-assess the level of control you have of your data and how much access you truly have to it.
Microsoft 365 offers geo redundancy, which is often mistaken for backup. Backup takes place when a historical copy of data is made and then stored in another location. However, it is even more important that you have direct access to and control over that backup. So if data is lost, accidentally deleted or maliciously attacked, for example — you can quickly recover. Geo redundancy, on the other hand, protects against site or hardware failure, so if there is an infrastructure crash or outage, your users will remain productive and often oblivious to these underlying issues.
Microsoft takes care of the infrastructure, but the data remains the customer’s responsibility.
Why backing up Microsoft 365 is critical.
As a robust and highly capable Software as a Service (SaaS) platform, Microsoft 365 fits the needs of many organizations perfectly. Microsoft 365 provides application Availability and uptime to ensure your users never skip a beat, but a Microsoft 365 backup can protect you against many other security threats.
You or your boss might be thinking, “The recycle bin is probably good enough.” This is where many people get it wrong. The average length of time from data compromise to discovery is over 140 days. A shockingly large gap. The likelihood is high that you won’t notice something is missing or gone until it’s too late for the recycle bin.
By talking with hundreds of IT professionals across the globe who have migrated to Microsoft 365, six vulnerabilities in data protection rise to the top:
Protect your Microsoft 365 data.
Go ahead and take a closer look. There are security gaps you may not have been aware of before.
You already made a smart business decision by deploying Microsoft 365, now find a backup solution that offers you both complete access and complete control of your Microsoft 365 data and avoid the unnecessary risks of data loss.